Software License: What You Need to Know
Most people running businesses know how software license compliance can at times be challenging. What is more, the matter becomes more slippery when virtualization and cloud technologies are added to the mix. Talked about in the article here are pitfalls that every shrewd business man needs to know when it comes to software license.
There are times when employees, unintentionally or on purpose, fail to obey terms and conditions thus misusing the software license. A common occurrence is when staff intentionally use pirated software and others who opt to even share software copies hence not obeying the terms and conditions. The best way to keep such trouble at bay is prohibiting employees from installing software without permission.
Virtualization is making inroads in the business world and this isn’t shocking now that it keeps expenses at bare minimum as there is no need to buy new hardware from time to time. Nonetheless, you need to know there is normally unique terms and conditions that come with server virtualization. In order to avoid getting into the bad books of your vendor, familiarize yourself with virtualization licensing rules.
It is on the same note that cloud technology comes with its own rules of engagement. Cloud computing definitely has its advantages as a business owner but this can also land you in trouble if caution is thrown to the wind. Cloud computing in some way transfers considerable power from the IT team and hands it to the user who’s likely not knowledgeable about licensing restrictions.
Sharing of login information is common practice among many employees, according to experts. This is in real sense not an issue for most vendors as they will allow account sharing as they will only charge resources consumed such as how much space has been used. On the other hand, some vendors will take offense when accounts are shared as this is what they will consider as an act of software piracy. It would therefore be for your own good to inquire about this before allowing the sharing of usernames and passwords.
Oversight is an important aspect of business operations and the same goes in this case. If you are wondering how to go about this, it would be good to at all times track the use of software. Professionals advice that audits need to be done from time to time so as to identify any mistake way before the vendor.
You will get auditing matters right if you have a central software repository by your side. This can be a big time and money saver as you will be able to easily access all your licenses should the vendor request for an audit. Fortunately, software escrow service can help in this regard. Check this out should you wish to learn more.